Below is a quick checklist of the areas and steps to consider to safeguard your property and equipment.

General Manager and Administrative

• Review supplier contracts; read more about how to best manage relationships with services suppliers during this time
• Update messaging on the hotel and reservation line
• Contact all groups already under contract, as well as potential new-business opportunities in the pipeline
• Contact transient guests who have reservations
• Make sure the needed security personnel are in place
• Hold for pick-up or forward mail
• Follow any brand and management company guidelines that may be in place

Food and Beverage

• Check, sanitize and unplug ice machines and keep door propped open
• Turn gas equipment, ovens off
• Review and clear refrigerator shelves
• Check and clean drains
• Check and unplug dish machines
• Check hoods
• Check perishable and non-perishable food; store flours and grains in a running cooler.
• Lock and secure canned items and liquor storage
• Condense any walk-in items down to one walk-in; Turn-off the others and prop open the door
• Prop open all refrigerators, coolers and ice machines to prevent buildup of condensation and mildew in the units
• Drain, flush and clean beer lines
• Turn off CO2 systems
• Empty and clean all trash receptacles to reduce pest issues
• Empty and clean fryers; Be sure to contact RTI if you use their system
• Donate food where able

Rooms

• Shut off guest room refrigerators and prop open doors
• Make sure toilets and faucets are not running
• Close guest room drapes and shades
• Check and clear minibars, as needed
• Dust and cover lobby furniture, if needed
• Unplug guest room lamps, clocks, etc.
• Collect all master keys
• Take inventory of operating supplies – amenities and cleaning supplies which will aid in reopening; Lock all supply closets
• Prop open any unplugged refrigerators, coolers and ice machines to prevent the buildup of condensation and mildew
• Follow proper sanitization procedures to shut down an ice machine
• Remove, empty and sanitize all filtered water containers in rooms

Engineering

• Turn off unnecessary lighting
• Turn off scent in the lobby and hallways
• Turn off all ice machines following sanitization and keep door propped open
• Lock meeting space and ballrooms
• Check that routine pest control can continue
• Check breaker panels
• Set temperature appropriately
• Shut-off all vending machines
• Check with your brand and/or management company regarding if they suggest some elevators be shutdown
• Have a weekly maintenance program in-place to insure the release of water pressure
• Close down and drain pool and hot tub; If keeping open, be sure to stay on the chemical program schedule
• Turn laundry dryer exhaust off
• Check refrigerator gaskets
• Clean grease traps
• Make sure that security and surveillance equipment are in-place and working
• Make sure that the exterior locks for the building match your keys
• Shut down hot water heaters or run hot water several times a week so that they do not get a build-up of pressure
• Flush toilets periodically so that the floats etc. keep working